beqomPay Suite 14.0 - Feature release notes
This article details the latest improvements introduced in version 14.0 of the beqomPay Suite application, their benefits for our end-users and their principles of use.
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A feature was missing from the Platform 14.0 release. It has now been added, ensuring the feature set is complete.
Performance management
Enhanced review management: introducing local admins for reviews
This release introduces a significant enhancement to our performance review system with the addition of local admins for review templates, giving them specific, restricted rights within the review template configuration wizard based in their access (ABAC), while granting them full access to manage individual reviews within the platform. This new capacity promotes a more distributed and streamlined approach to managing review processes, offering greater flexibility and autonomy across different access levels.
This improvement is designed to provide decentralized control, empowering specific administrators (local admins) to manage reviews relevant to their departments or teams without requiring full global access. This also establishes clearer responsibilities by defining distinct users for primary owners (Global Admins) and local admins which gives a clear understanding of who can manage specific aspects of a review template and its associated processes.
The following figure illustrates the owner definition field in the review template configuration wizard:
Adding local owners
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A global setting (managed by global admins) activates the ability to assign local owners for review templates.
Primary owner (template creator/global admin) responsibilities
The primary owner, also known as the template creator or global admin, maintains comprehensive control over the entire review template. Their responsibilities include:
Full control: complete authority over the design, workflow, and content of the template.
Population scope: control the overall population scope for the template, which is determined by their ABAC access.
Campaign closure: can initiate the Close campaign action for the entire template.
Local owner management: can assign and manage local owners for the template.
Local owner responsibilities
The local owner is a new administrator user within the review process, assigned to users with the Review role.
The local owner's capabilities include:
Template access: can view a published template in edit mode, but all settings will be read-only.
Republish: can republish a published template, which is crucial for adding new employees (like new hires) to active reviews.
Local owner management: can add or remove other local owners.
Individual review management: comprehensive access to manage individual reviews within the platform, specifically for employees within their assigned ABAC scope. This includes:
Filtering and viewing reviews based on their access.
Moving individual reviews between stages.
Deleting individual review forms.
Viewing sensitive content (if enabled).
However, local owners cannot edit the template's overall population, close the entire review campaign, or delete/duplicate the main template itself.
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Impact on existing reviews:
Already closed reviews are not affected by this new logic.
In progress reviews continue under their existing logic unless the template is explicitly republished by the primary owner; this action will then apply the new population rules.
Draft templates: will automatically adopt the new local admin logic.
Pay Transparency
Version 14.0, Pay Transparency introduces powerful new features designed to enhance document management and synchronization. These updates provide greater control and visibility over document processes, from automated exports to real-time generation monitoring.
Document generation monitoring
A new Documents Generation page is now available in Workbench to help tracking all document generation activities from a single location. This feature provides complete visibility over documents generation jobs, including status updates, key metadata, and error tracking, making it easier to ensure traceability, visibility, and control over document generation processes.
This monitoring tool provides admins and support teams with full traceability of document generation jobs, improved error detection (especially in large-scale or urgent rounds), and faster troubleshooting with real-time access to source and requester details.
This new page is available in Workbench > Pay Transparency > Document Generation, as illustrated in the following figure:
Document generation page overview
This page can be accessed by:
Users with the Global compensation admin professional role
Users with the Compensation admin professional role
Users with the Read-only professional role
Key Capabilities
Centralized view of all document generation requests, regardless of their source (e.g., compensation rounds).
Live status tracking showing whether a request is pending, in progress, completed successfully, or completed with errors.
Detailed metadata for each request, including:
Communication round and document template
Source and requester
Request, start, and completion timestamps
Number of generated documents
Number of documents successfully imported to communication round
Number of errors (if any)
Export document generation logs details
To enhance traceability and debugging capabilities, and to provide significant business value by enabling Global compensation admins to quickly audit document generation results, troubleshoot issues using detailed technical feedback, identify patterns in errors across workers, templates, or datasets, and maintain traceability for compliance or operational transparency, a new, powerful capability, Export log details, was added to the Document Generation page. This feature allows Global compensation admins to export the full set of document-level logs for any document generation job listed in the table. Each row in the Document Generation table represents a single generation job (e.g., triggered from a compensation round), which may include the generation of multiple documents for different workers. Global compensation admins can now download a CSV file for any document generation entry, providing full visibility into each document’s generation and import status, as illustrated in the following figure:
Export log details action
For any selected generation job, it is possible to download a CSV file that contains one row per document generation attempt within that job. This detailed log includes all relevant metadata and error flags to support auditing, analysis, and troubleshooting.
API to delete all documents of a communication round
It is now possible to delete all documents associated with a specific communication round via a dedicated API endpoint. This action can only be performed by the beqom support team. To request this action, a support ticket must be opened with the beqom support team.
Public API to export all documents of a communication round
A public API is now available to export all documents associated with a specific communication round. This feature allows for full document retrieval per worker using the API, making it possible to automate large-scale exports through scripts or integration tools.
This feature is active for users with the following roles:
Users with the Global compensation admin professional role
Users with the Compensation Admin professional role who own the communication round
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A dedicated Knowledge Base article is currently being written to explain how to use this API.
On-demand v10 sync execution
Customers using the v10 application for document generation but managing their communication process in Pay Transparency can now manually control synchronization processes between v10 and Pay Suite. This includes triggering on demand synchronizations to address urgent situations or to avoid waiting for scheduled automatic runs. Additionally, syncing can be paused when needed, providing greater operational flexibility.
You can now independently trigger synchronization for the following data types:
HrData :
Changes in worker attributes (e.g., org unit, manager)
Addition of new workers
Organization entity update
Documents:
Newly generated documents post-adjustments requiring immediate sync
Security:
Updates to Primary/Secondary Communication Managers
Adding/removing HRBP or Compensation Admin access
Audit & history tracking
Every sync action change is recorded in the [acc].[synch_actions_history] table with the following fields:
Timestamp: When the action change occurred
Type: Type of data (HrData, Documents, etc.)
FromAction: Previous action
ToAction: New action
Entries in the history table are automatically inserted via a SQL trigger.
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Only valid values from locked reference tables can be inserted in [acc].[synch]. This ensures data integrity and prevents typos or misconfiguration.
Pay Intelligence
The latest Pay Intelligence release streamlines currency management within the application, offering a centralized hub for defining and controlling available currencies. This enhancement allows users with the Compensation admin or Global compensation admin role to configure a Global currency for standardized reporting and manage active currencies for various features with ease.
Currency settings
The Currency Settings page, available under Workbench > Data Management, acts as the central hub for managing which currencies are available throughout the application. Here, you can define which currencies are active for transactions and various features. It also makes it possible to specify a single Global Currency, which will serve as the primary reference for standardized reporting and system-wide calculations in the future.
Global currency definition
A single Global currency must be selected to serve as the default currency for the entire system. Only one currency can be selected for this purpose.
The global currency is chosen from the Global currency drop-down list, as illustrated in the following figure:
Selecting global currency
Active currency management
Active Currencies are the currencies made available for use across the application's various features; multiple currencies can be activated.
Currencies are activated using the "Active currencies" multi-select drop-down list, as illustrated in the following figure:
Currencies list
Currency preview
The Currency Preview section provides a detailed, read-only reference list of all system-supported currencies. It's designed to help users make informed decisions when selecting active currencies. This area includes the following capabilities:
Search: enables users to locate a specific currency by entering its name into the "Search for a currency" field.
Country filter: filters the list to display currencies used in a specific country by selecting from the "Country" dropdown menu.
Preview table: lists each currency, its official three-letter code, and all countries where that currency is legal tender.
These capabilities are illustrated in the following figure:
Currency preview section
Platform
The latest Platform release streamlines the logout process to strengthen system security.
Change in logout workflow
An enhanced logout workflow has been implemented to strengthen system security. All logout operations now include a mandatory redirection to the Logout action of your SAML provider's logout counterpart. This means that your Identity Provider (IdP) is responsible for the final redirection step after all logout operations are completed.
This enhancement ensures a more secure and consistent logout experience. If your SAML logout configuration is empty, the behavior will now depend on your Identity Provider, and users may be directed to your organization's default logout page. To avoid unexpected behavior, it is recommended to explicitly set a Logout URL in your IdP configuration.
For those needing a default logout success page, a generic page is available at: [subdomain].beqom.io/auth/logout-success.