beqomPay Suite 15.0 - Feature release notes

This article details the latest improvements introduced in version 15.0 of the beqomPay Suite application, their benefits for our end-users and their principles of use.

Compensation

Bonus plan configuration enhancements

A new version of thebonus plan configuration wizard is being introduced under the Bonus Plans tab within the Compensation module. This enhancement improves the clarity and functionality of the bonus plan setup process, as well as providing more granularity for payout distribution. This version of bonus plans can be used in compensation rounds, and the calculations will reflect the new bonus plan structure.

• Plan details step: The following fields are now mandatory:

  • Name

  • Code

  • Start date

  • End date

• Goal plan period section: this new section allows users to define the usage period for associated goal plans.

• Goal plans step: after selecting the goal plan, the screen will reflect the following:

  • Two stat cards: one for the total number of goals and one for the total number of goal types.

  • Two tabs: Organizational for organizational workflow goals and Individual for individual workflow goals.

  • A list of all goals under each tab.

  • Each goal in the list has a Payout curve drop-down to assign a payout curve per goal.

  • It is possible to can the payout curve per goal or use the Bulk assign option to assign a payout curve to all goals on the page.

  • Filters can be applied by type of goal or by payout curve, as illustrated in the following figure:

Goal filters

• Autosave functionality: the system now automatically saves selections made on the Goal plans page to improve user experience and prevent data loss.

• Prorating factors and Bonus calculation equation steps: these steps remain unchanged.

This new update provides several benefits, including a more structured configuration of bonus plans, the ability to assign the payout curve at the goal level, and reduced manual input thanks to the new autosave feature. It also ensures a clear association between bonus plans and goal plan usage periods.

Demo

Performance Management

Organizational goal weights

Previously, a single weight was applied uniformly to everyone in the goal population. With this release, we're introducing the ability to assign and manage individual goal weights for employees.

Manager flow

Managers can now adjust the weight of an organizational goal for each employee. To do this, managers need to open the Planner, select their direct report and goal plan, and then edit the weight from the table, as shown in the following illustration:

Editing weight in Planner

Goal admin flow

Goal admins have gained powerful new capabilities for managing organizational goals:

• Clickable population: the population field is now interactive. Clicking it displays a list of employees included in the organizational goal.

• Individual weights: goal admins can view and edit weights for each person in the goal population.

• Global weight changes: admins can still update the initial weight for everyone. Important: updating the initial weight does not overwrite employees who already have customized weights.

• Bulk reset option: a new bulk action allows admins to reset all weights (both default and individually edited) back to a unified value, as illustrated in the following image:

Bulk reset

Demo

Proxy functionality for career development plans

Users who have been granted proxy rights can now act on behalf of another user and fully participate in the career development process. This ensures continuity and flexibility in situations where employees and managers are unavailable, but their actions in the context of a career development plan still need to be completed.

Key features:

• Role-based access control: only users with the Proxy professional role can grant proxy permissions, ensuring secure and controlled access to this powerful feature.

• Streamlined setup process: administrators can easily configure proxy settings through the Workbench > Data Management interface. Once the Proxy professional role is assigned, users can navigate to Proxy Permission Settings to enable the feature and manage access permissions.

• Intuitive proxy mode: when acting as a proxy, users benefit from clear visual indicators including a prominent banner displaying "You are proxying as [Username]" and a convenient Exit proxy button for seamless transitions between proxy and standard modes.

• Comprehensive worker proxy capabilities: when proxying as a worker, users gain access to essential Passport features including Goals, Check-ins, Reviews, and Career development plans. The Career development functionality provides complete template management, editing capabilities, PDF generation, manager-employee communication tools, and access to behavior wheel resources.

• Enhanced manager proxy functions: manager proxy mode unlocks additional capabilities through the Planner tool and Performance individual view. All standard Passport features are available, plus expanded Career development functionality, including the ability to mark development plans as refused and comprehensive template management. This feature enhancement strengthens our commitment to providing flexible workforce management solutions while maintaining security and user experience standards.

Career discussion template deletion

Administrators now have the ability to delete career discussion templates in Draft status. This feature helps maintain a clean, relevant list of templates by removing outdated or test version of templates.

Template creators can delete draft career development templates directly from the Performance Management interface, accessible through Workbench > Career Development Plans, where eligible templates display a convenient three-dot menu with the deletion option.

Only the original template creator (main owner) can access the delete functionality, ensuring proper ownership controls and preventing unauthorized template removal.

The system maintains data integrity by restricting deletions to Draft status templates only. Published templates and those in active development phases remain protected from accidental removal, safeguarding ongoing career development initiatives.

A streamlined deletion process includes user confirmation prompts to prevent accidental removals, followed by immediate list updates and clear success notifications to confirm the action was completed successfully.

This enhancement provides administrators with better template lifecycle management while maintaining the security and integrity of active career development programs.

Pay Transparency

Digital reward statement

With release 15.0, we are excited to introduce the Digital reward statement, a brand-new page in Passport that provides workers a clear and transparent view of their full compensation package.

It also provides quick access to worker information, latest released documents and useful links to internal resources.

Digital reward statement overview

The Digital reward statement contains various sections that offer helpful information:

• Clear and transparent compensation summary: this section display consolidated compensation elements:

  • Total compensation

  • Total direct compensation

  • Total indirect compensation

Compensation summary

• Compensation breakdown: allows workers to see the distribution of each element within their total compensation package, including:

  • Base pay, incentives, benefits, and allowances

  • Any imported compensation elements

Compensation breakdown

• Historical view of the base salary over five years, highlighting salary changes and percentage increases year-to-year:

Salary history

• On the right side of the statement, several widgets are available:

  • Worker information: displays worker-specific details sourced from imported data.

  • Documents widget: provides access to the latest released documents with options to preview, download or open the full document page.

  • Resources widget: offers quick links to internal or external resources (such as SharePoint, Teams, intranet pages, or uploaded files) that HR teams can configure to support employees with additional context such as benefits information.

On the configuration/administration side, users with the Configuration role can enable or disable the Digital reward statement from Workbench> Platform setup> Worker & Manager Pages > Passport. When the digital reward statement is disabled, the Compensation tab is hidden from Passport.

The resources can be turned on/off by users with the Configuration role, and these users can add, remove or edit resource links and labels.

This feature improves worker engagement by providing self-service access to comprehensive compensation details and resources, while reducing administrative overhead through decreased HR inquiries.

Demo

Pay Intelligence

New compensation reports

A great set of standard compensation reports will be added to the Analytics Hub as part of the 15.0 release. This sect contains the following reports:

• Process Status Report

• Salary Increase Allocation Overview

• Pay & Performance

• Bonus Allocation Overview

• Salary Comp Round Export Details

• Bonus Comp round Export Details

• Salary & Bonus Comp Round Export Details

A set of standard filters, in line with previous Analytics Hub Standard Dashboards is available with the new reports. However, for this set of reports, two new filters, Comp Round Template Name and Comp Round Status, have been added.

Process status report

This report provides an overview of the status of proposal submissions in the organization.

Process Status Report

Salary Increase Allocation Overview

This report offers a clear view of salary increases are being distributed across the organization.

Salary Increase Allocation Overview Report

Bonus Allocation Overview

This report offers a clear overview of how bonuses are being allocated across the organization.

Bonus Allocation Overview Report

Pay & Performance

This report offers a deep dive into the relationship between performance and salary increases across the organization.

Pay & Performance Report

Salary Comp Round Export Details, Bonus Comp Round Export Details, and Salary & Bonus Comp Round Export Details

These reports offer a tabular view on all the key information at worker-level for all Salary, Bonus and Salary & Bonus compensation rounds.

Worker-level information

Demo

Platform

Data viewer enhancements

A series of powerful enhancements have been implemented to the Data viewer, located within the Data Management section of the Workbench. These updates are designed to streamline the exploration, navigation, and analysis of your uploaded data.

Key enhancements:

• Entity & enum navigation: users can now browse data uploaded into both entities and enums. The improved navigation allows for seamless switching between these data types without having to return to the main page.

• Homepage overview: the homepage now provides a comprehensive overview of all accessible entities and enums, including high-level record counts. A search function has been added to locate specific entities or enums, with the option to filter by type.

• Improved data exploration:

  • Pagination: users can select the number of records displayed per page and navigate efficiently between pages.

  • Data refresh: the view can be updated to reflect the most recent data ingestions.

  • Filtering: the system now supports the application of criteria, operators, and values to locate specific records. Filtering options dynamically adapt to the data type, ensuring more precise results.

  • Column sorting: data can be sorted in ascending or descending order by simply clicking the column header.

These enhancements significantly improve the usability of the Data viewer, providing a faster, more intuitive, and more efficient method for exploring data within the Data Foundation.

Demo

Performance management outbound API filtering: sub-org support

The Performance management outbound API has been updated to simplify data retrieval for organizations with large hierarchies.

A new tenant management setting, Include sub org items for outbound API filter, controls whether sub-organizations are returned.

• By default, the API returns data only for the explicitly specified orgItem IDs.

• When the setting is enabled, the API will automatically return data for the specified orgItem and all of its sub-organizations, which eliminates the need to manually include every ID.

This change reduces the complexity of integration and improves efficiency by avoiding the need to pass long lists of orgItem IDs.

Performance management outbound API: Expanded response context

The Performance management outbound API has been enhanced to provide more context for each record by adding new fields to its response bodies.

API responses now include the following fields:

• OrgItemId: Identifies the organizational unit associated with the record.

• LegalEntityId: Provides the linked legal entity for clearer mapping.

• Country: Indicates the country context for the record.

These additions provide the organizational, legal, and geographic context needed for accurate downstream processing. This improves the reliability and clarity of integrations while also reducing the need for additional lookups or custom mappings.

Authorization logic update

As part of release 1.15, we are introducing an enhancement to the authorization logic to give customers greater flexibility and control over who their users can see in the platform.

Previously, all subject attributes were evaluated using the AND logic (meaning that all attributes needed to be true). This made access rules overly restrictive and harder to manage, especially when customers needed to grant access to specific users outside the defined cohort.

Concretely, subject attributes are now split into two distinct categories, each evaluated differently: cohort definers and inclusion/exclusion overrides.

Cohort definers

Cohort definers define the base population to which a user can access. They are evaluated using

• The AND logic between attributes

• The OR logic within the values of each attribute

Example:

• OrgItemIds = [Sales, Marketing]

• WorkerCountry = [Ireland, UK]

• EmploymentStatus = [Active]

This will include workers who ware in Sales or Marketing AND located in Ireland or UK AND whose employment status is Active.

Inclusion/exclusion overrides

These attributes are evaluated outside the cohort logic, and allow specific individuals or org units to be added or removed from visibility.

This is an note/information message.

An article explaining the logic fully will be available fully in the Knowledge Base.