beqomPay Suite 18.0 - Feature release notes
This article details the latest improvements introduced in version 18.0 of the beqomPay Suite application, their benefits for our end-users and their principles of use.
Compensation Management
Possibility to update bonus plans
Release 18.0 introduces a major enhancement to bonus plan management: bonus plans in Ready (Published) status can now be updated, including refreshing goals sourced from the Performance Management module. Previously, published bonus plans were locked and uneditable. This update enables controlled, version-safe editing through a pending draft mechanism.
The enhancement improves flexibility for Compensation administrators, supports late-cycle goal updates, and aligns bonus plan behavior with existing workflows used in compensation rounds.
Here are the major changes implemented to bonus plans:
Edition & update of published bonus plans: users can now create a pending draft from a published bonus plan, update existing plan configuration and attached goals and republish the plan to replace the active version.
Pending draft creation
Automatic detection of updates in attached goal plans: when a goal plan created under the Performance Management module of the application and linked to a bonus plan is updated, the system now displays an alert icon on the bonus plan, displays a notification in the bonus plan view and allows the user to refresh and apply the updated goals after creating a pending draft. This ensures that the bonus plan stays in synch with evolving goal definitions.
Alert display in the bonus plan list
Pending draft workflow for published plans: when changes are detected, the user can click Create pending draft. The system then opens an editable draft version of the bonus plan and the user can then refresh the goals, edit the configuration and save as draft or publish the changes. Upon publication, the pending draft replaces the currently published version. Users see a confirmation pop-up to prevent accidental overwrites and column Published date is visible in the list of bonus plans.
Goal plan change detection
Goal refresh in draft bonus plans: if a bonus plan is in draft state, the system detects goal changes automatically. The user can simply click Edit > Refresh & update goals without additional drafting steps.
No automatic updates to compensation rounds: republishing a bonus plan does not automatically update active or draft compensation rounds that use it. Administrators must review the bonus plan usage details, decide whether rounds need to be refreshed, and manually update or republish affected compensation rounds. This ensures administrators retain control over changes that may affect in-progress cycles.
Version management alignment with compensation rounds: the new pending draft experience mirrors the existing logic used in compensation rounds. Namely, a draft can be modified freely, publishing the draft replaces the previous version, and users can also save changes and keep the plan in draft if not ready to publish.
This new feature offers greater flexibility in managing goal-based bonus plans late in the process, reduces dependency on the performance team timing, improves accuracy as goal plan updates can be incorporated even after publication, and ensures controlled versioning to prevent unexpected changes impacting compensation cycles.
Demo
Design update for statements generation and payroll data drop in compensation round
The view for the statement generation and payroll data drop was adjusted. The new screen is the foundation of the upcoming feature called Round management. To get there, users still need to click Statement generation or Payroll data drop in the comp round action contextual menu.
New statement generation and payroll data drop pages
Performance Management
Career Development – Response permission
The new response permission feature in Career development plans templates allows administrators to define who should answer each question — the worker, the manager, or both. Previously, all questions in in a career development plan required responses from the worker only.
With this enhancement, organizations can structure discussions more flexibly, ensure that the right participants provide input, and improve visibility of shared feedback between employees and managers.
This new feature offers:
Increased flexibility: HRBPs and Admins can configure questions that are specific to the worker, the manager, or both — depending on the organization’s process and discussion flow.
Accurate reporting &documentation: generated PDFs reflect the same visibility as in the interface, ensuring consistency between online and exported data.
Enhanced user experience: simplified layout with clear columns and actions improves template configuration and overall usability for administrators.
The template configuration wizard now includes a Response Permission field when creating or editing career development questions, with options for Employee (default), Manager, or Worker + Manager responses. Any answer type can be combined with any response permission, and questions can be marked as mandatory. Once published, response permissions cannot be edited. The question table layout has been updated to display Question, Answer Type, Response Permission, and Mandatory columns, with a three-dot menu providing Edit and Delete quick actions.
Response permission in the question table
From an end-user experience perspective, during the Worker stage, workers see and answer only questions assigned to them, with manager-only questions hidden. In the Manager stage, managers can view worker responses and provide inputs to their assigned questions, with worker-only questions in read-only. Once closed, both participants can view all responses in read-only mode. PDF generation is available to both participants and reflects the same visibility permissions as the UI.
Demo
New population UX in performance review templates
This release introduces full integration of the centralized Population service within performance reviews, replacing the legacy in-module population builder.
This enhancement aligns performance reviews with the global population model already used in Compensation Management and other platform modules, providing consistency, scalability, and reusability across the application.
Previously, performance reviews contained its own population builder. Administrators could define populations using Organization, Location, and Role filters, with support for both inclusion/exclusion of workers.
With this update, performance reviews now leverage the centralized Population service from Data Management, bringing several structural and UX improvements while simplifying authorization logic.
Most notably, the inclusion of the Population service in performance review templates brings:
Unified experience: consistent population selection process across the platform.
Reusability: global populations defined in Workbench > Data Management > Populations can now be reused across modules (Compensation Management, Performance Management, etc)
Enhanced control: admins can manually include or exclude specific workers from the selected populations.
Modular foundation: lays the groundwork for all future Performance Management features to align with the global population model.
Population selection flow
Selected admins to choose one or more global populations from a drop-down list, with selected populations displayed as removable pills. A summary view shows total workers based on selected populations, manually included workers, and manually excluded workers. Admins can search and include specific workers not already in the selected populations or exclude workers who should not be part of the round (available in draft mode only).
Post-publishing behavior
After a performance review template is published, admins can add new populations but cannot remove populations that were part of the initial setup. Published populations appear as non-removable white pills, while newly added populations show as removable green pills. Admins can manually include additional workers post-publication but cannot exclude workers or delete previous inclusions, with the Manage Workers button changing to Include Workers to reflect this restriction. Only new inclusions added after re-publishing can be modified.
Limitations/Known differences
Hierarchy-based filtering is no longer supported. Populations use explicit values only. This behavior will be enhanced in the population builder in an upcoming release.
Exclusions are limited to individual workers (no organisational or locational exclusions).
Authorization is applied only at outcome (workflow), not during creation (assignment).
Population management in performance review templates