Enabling and configuring the digital reward statement
The digital reward statement gives organizations flexibility in how they communicate compensation and provides workers with a clearer understanding of their pay.
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The Digital reward statement is available under Workbench > Platform Setup > Passport > Compensation. Access to Workbench depends on your role within the platform. This feature is available for users with the Configuration professional role.
Enabling the digital reward statement
To enable the digital reward statement, navigate to Workbench > Platform Setup > Passport > Compensation and check the Digital reward statement box.
Click Save in the top-right corner of the page to save your changes. The feature is now active and will be visible to workers as the Compensation tab in Passport.
Configuring the digital reward statement
To configure the digital reward statement feature, click the Edit button located on the far-right side of the page. The configuration form opens with three sections, Settings, Main content, and Side panel. The Main content and Side panel include subsections that we describe below. Using toggles, you can enable or disable each subsection to show or hide it as a widget in the digital reward statement page.
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All configuration changes take effect immediately without a restart.
The following figures present the Main content and Side panel sections:
Main content section
Side panel section
Compensation in numbers
This Main content subsection allows you to set a numerical overview of the worker's compensation. You can choose elements to display by checking or unchecking the boxes below:
Show total compensation
Show total direct compensation
Show total indirect compensation
Click the Save & exit button located in the top-right corner of the page to finish making your changes or proceed and save later.
Compensation breakdown
Here, you can change the Section header for the compensation breakdown that the worker will see in the digital reward statement. Type it in the provided field.
Click the Save & exit button located in the top-right corner of the page to finish making your changes or proceed and save later.
Position in pay range
In this subsection, you can edit the position in pay range widget for the digital reward statement page. Fill in the following information:
Section header
Section description
Then, you may decide if you want to show compensation policy link by checking or unchecking the box.
Compensation policy link description
Label
Link
Click the Save & exit button located in the top-right corner of the page to finish making your changes or proceed and save later.
Compensation philosophy
Use Compensation philosophy to communicate your company’s guiding principles on pay and rewards.
Add the necessary details:
Section header
Compensation philosophy description
Click the Save & exit button located in the top-right corner of the page to finish making your changes or proceed and save later.
Compensation history
This subsection enables you to control whether workers can view their historical compensation data. Configure the following options:
Section header, where you customize the widget title shown to workers.
Number of years of compensation history to display, where you set how many years of data are shown.
Compensation elements, where you select which compensation types to include. The drop-down lists all elements loaded into the Data Foundation. You must enable at least one element by checking a relevant box in the list. Your chosen elements will then appear as removable tags, each adding a per-element configuration sub-section.
Number of events, where you define how many change events appear in the history table for a given compensation element (5, 10, 15, or 20). Each selected element has its own Number of events setting.
Click the Save & exit button located in the top-right corner of the page to finish making your changes or proceed and save later.
Pay information
In this Side panel subsection, you can define the Pay information widget for workers’ digital reward statements using the following settings:
Section header, where you enter the title to display at the top of the widget.
Pay information description, where you add a rich-text description to provide workers with context.
Country-based eligibility, where you select one or more countries by checking relevant boxes in the drop-down list. Only workers whose work country matches a selected country will see the widget. Country values are populated dynamically from the Data Foundation.
Request submission mode, where you choose how workers submit pay information requests:
Button only (one-click request with no additional input from workers)
Dropdown reasons (workers select from a configurable list of predefined reasons). For this mode, define the drop-down options available to workers. Default options include Pay level comparison by gender, Pay band and grade information, Criteria used for pay decisions, and General pay transparency inquiry. You can add options by clicking +Add reason, reorder them via drag-and-drop, and delete them using the X icon next to each field.
Free text (workers provide a free-text description of their request)
Click the Save & exit button located in the top-right corner of the page to finish making your changes or proceed and save later.
Resources
If you want, you can also provide resources in the digital reward statement page. In the List of resources, add a Label and a Link.
To include more links, click the +Add resource button. To delete a previously added link, click the X icon next to the link you want to delete.
To save your changes, click the Save & exit button located in the top-right corner of the page. To discard them, click Cancel.
Managing translations for the digital reward statement
The digital reward statement also supports granular localization, so you can deliver translated compensation content to workers based on their preferred language.
To do so, go to the Settings section in the configuration form, as illustrated in the picture below:
Settings in the digital reward statement
This section specifies the number of languages used in the statement and lets you configure translations as follows:
Click Manage translations. The following drawer will slide from the right side of the screen:
Manage translations drawer
In the drawer, click the Add translation button.
In the Language pop-up window that will appear, select the target language from the drop-down list and click Add.
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If you want to delete a language, click the icon next to the language name and confirm by clicking Delete in the dialog.
Your newly added language is now displayed on the left in the Manage translations drawer, with English (United States) as the default language.
You can type your translations in Section header, Section description, and Dropdown options fields for the widgets, such as Pay information or Compensation history. Any element left without a translation automatically displays in the default language. This means that you can translate only the elements that matter without disrupting the rest of the statement.
Click the Save button located in the bottom-right corner of the drawer to save your changes. To discard them, click Cancel.
When workers update their language setting in the application, all translated widgets render in the selected language.