Workers view

The Workers view serves as a people-centric interface that allows authorized users to explore and validate worker data in a clear and business-friendly way. It complements the existing Data Viewer, which – while effective for technical validation – is schema-centric and requires navigating multiple tabs and interpreting raw identifiers to answer everyday business questions about workers.

The Workers page addresses this by presenting the same underlying data in a format that reflects how HR and compensation teams naturally think about workers. It organizes information around the Worker as the primary object, with employment and organizational attributes displayed in a single, consolidated grid.

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The Workers view is available under Workbench > Data Management > Workers. Access to Workbench depends on your role within the platform.

Users with the Configuration, Support, Data Foundation Admin, Compensation Admin, and Global Compensation Admin professional roles have access to the feature.

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Please note that user permissions and access rights control worker visibility. The worker grid only displays the records that the user is authorized to view. Users with no access to worker data will see an empty list.

Page overview

The Workers page consists of several key elements:

• A search bar at the top of the grid, which supports flexible name-based lookup.

• Filters, where you can narrow results by additional worker attributes.

• The Column config option, which allows setting column visibility and order.

• The Row size option, which controls the density of the grid display.

• The worker grid, which lists all workers that the user is authorized to see, along with their associated attributes.

There is also pagination at the bottom for fast and easy navigation.

The following figure illustrates the Workers page:

Worker grid in Data Management

Searching for workers

With the search bar at the top of the grid, you can quickly locate workers by name. Search enables flexible, partial matching on the first name, last name, or full name. The system returns results even when you enter only part of a name or when the match occurs within the name.

For example, when the user types "Car," the grid shows workers such as Carl Harper, Scarlett Howard, or Kiara Carey, as presented in the picture below:

Search results with a partial name entered in the search bar

Filtering the worker grid

For more targeted queries, you can use Filters to narrow down the list of workers by attributes beyond the worker name, like worker ID, email address, work country, or job architecture. Filters follow the same conventions used across the rest of the application.

To filter the worker grid, proceed as follows:

1. Click Filters next to the search bar above the worker grid.

2. From the Entity drop-down list in a pop-up, select the entity, such as Worker, Employment, IndividualPayRange, or Demographics.

3. From the Field drop-down list, select the field you want to filter by, for example WorkCountryName, as shown in the following illustration:

   

   Filters applied in the list of workers

4. Choose an Operator, for instance Contains, and enter a Value.

5. Click Apply.

The grid will refresh to display only the workers that match the specified criteria. You can combine multiple filters to refine results even further by clicking + Add condition in the Filter pop-up. If you want to remove your filters, click Clear filters.

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For more information about the PaySuite data foundation entities and fields used in the Workers page, refer to Data foundation entities.

Sorting the grid

You can sort the worker grid by any available column to organize results based on a specific field. To do so, click the header of the column you want to sort by, as you can see below:

Grid sorting by columns

Clicking the header again reverses the sort order.

Configuring columns

The Workers page supports configurable column visibility and ordering. This allows you to tailor the view to the information that is most relevant to you.

To configure the columns, proceed as follows:

1. Click Column config above the worker grid. The Set column visibility window opens below.

2. Browse the available fields, organized by entities like as Worker, Employment, or Demographics.

3. Toggle the switch next to the name of your selected field to show or hide the corresponding column in the grid, for example FirstName, LastName, or WorkEmail for the Worker entity.

4. To reorder columns and personalize the grid layout, drag your chosen field by the far-left side of the row with its name and drop it.

5. Click Apply to save your changes.

The following figure illustrates the column configuration window:

Column config option

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To ensure clear identification, the worker's full name and ID columns are fixed and always remain visible in the grid, regardless of the column configuration applied. You cannot hide or reorder these columns.

Persistent grid configuration

The Workers view automatically saves your last grid configuration in the same browser. When you navigate away from the page and return, the system preserves the following settings:

• Applied filters

• Sort order

• Column selection and order

This means that you can pick up right where you left off without having to reconfigure the view each time.